Approving Or Rejecting Leases

If your community uses the Primalease leasing functionality of OwnerGo, then the Property Manager or Board Member will need to approve each lease that the homeowner renting their home enters in the OwnerGo portal.  Employees are not able to approve leases; only property managers or board members can perform this functionality.  

To approve or reject each lease, log into OwnerGo and the Dashboard screen will come up after you log in.  On the dashboard, you will see a list of all the leases that need to be approved.  The section will not appear if there are no leases to approve. To view a lease, hit the 'view' button.  To approve a lease, hit the 'approve' button.  To reject a lease, select 'Reject', and then type in a message for the user indicating why you are rejecting the lease.  They will then get an email explaining they have only 30 days (or whatever value you have configured) to fix the issue.  

The board will need to decide what values should be verified for each lease.  Usually, they just verify the start and end date printed on the lease matches what the user entered in OwnerGo (OwnerGo can't read the leases, so it relies on the user to enter the dates correctly). If the dates listed on the lease are not entered correctly on OwnerGo by the homeowner, then the lease will not close at the correct time.

You can also check to ensure the name they entered in OwnerGo matches the tenant name on the lease. Be sure to check other key pieces of information, such as the Owner's name is the landlord, and  there is a valid signature on the bottom of the lease. 
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Posted by Kyle Montgomery

Kyle is the founder of OwnerGo and writes regularly to help homeowners, managers, and board members streamline their community operations. He has 15 years' experience working in the data processing sector, working with hundreds of companies to help automate financial, human resources, and material management data. He has spent 6 years as a board member of his home owners' association, which had an annual budget of over $800,000. He currently lives in New York City.